Sample follow-up letter after a phone call
Keep the conversation going after a successful phone interview by sending a personal letter.
Follow a phone interview with a personal letter.
An introductory phone call or interview is extremely common in today's job market. But just because the process may seem less formal than a face-to-face interview, the protocol is just as serious. So you should treat the follow up the same way you would with a traditional interview and send a well-written personal letter. Below is our sample follow-up letter to use as a template.
JOSEPH R. CONRAD
555 Westminster Road
Brooklyn, New York 55555
Phone: (555) 555-5555
July 28, 20XX
Ms. Anne Sunners
Director/Counselor for Students with Disabilities
Office of Academic Advising and Student Services
University of Omaha
Omaha, NE 55555
Dear Ms. Sunners:
It was a pleasure speaking with you regarding employment opportunities at the University of Omaha. As we discussed, I am interested in providing Orientation and Mobility (O&M) or liaison services to students with disabilities. Please consider my qualifications if a suitable opening becomes available. I have enclosed several copies of my résumé, so feel free to give them to colleagues who may be interested.
Throughout my career, I have learned that the availability of Orientation and Mobility services can mean the difference between success or failure for students with disabilities. It often determines whether a student travels safely to and from school or work. I have dedicated my career to giving students the opportunity for success through Orientation and Mobility and Gross Motor training. I offer:
- 20 years of progressive experience in the field of Orientation and Mobility.
- Experience as a published writer and speaker on Orientation and Mobility topics.
- Lifelong commitment to helping individuals with physical challenges and multiple disabilities.
- The ability to provide thorough assessment of Orientation and Mobility needs and development of plans to help students achieve their goals.
At this point in my career, I am exploring new professional challenges at college campuses. I am eager to relocate for the right opportunity. Since the University of Omaha has approximately 500 registered students with disabilities, I am confident that my services would be beneficial to the students.
If you are interested in a dedicated professional with strong credentials, please call me at (555) 555-5555. I am available for a telephone interview or in-person meeting at your convenience. Thanks again for your time and assistance.
Joseph R. Conrad
Job search next steps
Communicating clearly and concisely with recruiters and hiring managers is essential to a successful job search. Sending a thank-you letter can be a great way to display your interest and gratitude. Want to learn other ways to stand out from the hiring pool? Join Monster today. As a member, you'll get career advice and job search tips sent directly to your inbox. Whether it's resume writing skills or salary negotiation tactics, we've got the information you need to come out on top. (A thank-you letter isn't necessary—we're happy to help.)
Resume Follow-Up Email Example and Writing Tips
If you've sent your resume and cover letter (or any other form of a job application) to an employer and haven’t heard back, consider sending a follow-up email. If done courteously, this can be a great way to reinforce why you are qualified for the job, and can even get your application a closer look.
An email is a quick, efficient way to reach out to the employer. A letter sent by mail might take too long; an employer might make a hiring decision in that time.
However you choose to reach out, make sure you are polished, professional and polite.
How to Write a Follow-Up Email
- Send it after two weeks. If you haven't heard back from the employer two weeks after sending your resume and cover letter, consider sending an email. Don’t send it any earlier; you want to give the employer enough time to read and respond to your application.
- Send an email, if possible. Employers typically prefer receiving this kind of message by email; it allows them to keep a record of your contact, and they can respond quickly. However, if you need an even quicker response (say, for example, you know they are supposed to make a hiring decision very soon), you can try reaching out to the employer by phone.
- Use a clear subject line. In the subject line, include the title of the job you are applying for and your name. This will allow the employer to know exactly what the email is about right away.
- Be courteous. You want to be as polite and professional as possible in your email. Begin with a polite salutation, and use the employer or hiring manager’s name. Begin the email by thanking the employer for taking the time to look at and consider your resume.
- Keep it brief. Don’t write an extremely long email. Keep it brief so that the employer can quickly skim it and understand your purpose.
- Focus on why you are a good fit. Briefly remind the employer why you are a good fit for the job. If you have any new information you want to share (such as a new achievement at work), you might mention that here.
- Ask any questions. If you have any questions related to the job or the application process, you might ask them at the end of the email.
- Mention a visit. If you live far away, you might want to mention a time when you will be visiting the area and are available to meet.
- Edit, edit, edit. This email is another chance to make a first impression on the employer. Make sure your email is professional and thoroughly edited. Read through the email before sending it; you might even ask a friend to read it over.
How to Use Email Examples
It is a good idea to review email examples and/or templates before writing your follow-up email. Along with helping with your layout, examples can help you see what kind of content you should include in your document.
While examples, templates, and guidelines are a great starting point to your letter, you should always tailor your email to fit the particular job you are applying for.
Example Follow-Up Email
Below is an example of an email message to use when you have not heard back after sending a resume and cover letter to an employer.
Subject Line of Email Message: Programmer Position - Jane Doe Application
Dear Mr./Ms. Last Name: (if you have a name, otherwise omit this line)
I hope you are well. I submitted a resume earlier this month for the programmer position advertised in the Times Union.
I am very interested in working at XYZ Company and I believe my skills, especially my extensive C++ experience at ABC Company, would be an ideal match for this position.
If necessary, I would be glad to resend my resume or to provide any further information you might need regarding my candidacy. I can be reached at 555-555-5555 or email@example.com. I look forward to hearing from you.
Thank you for your consideration.
If you send your message and do not hear back after a week or so, you can try contacting the employer again.
However, if you hear nothing back after this, it is best to start thinking about the next job opportunity.